Michigan State University

Related copy procedure

When no bibliographic record exists for the piece being cataloged, an existing bibliographic record that is related (newer or older edition, same title in a different format, and so on) may be used as a basis for the new bibliographic record. The cataloger is responsible for verifying that all headings copied into the new record from the existing record are formatted in accordance with current standards.

New Editions

When only changes in descriptive information are needed, copy for an older or newer edition of the book in hand may be used to create a new bibliographic record if copy for the related edition is not available. Some examples of descriptive areas that might need editing are changes in the publisher field (place of publication, publisher name, date); the physical description field (pagination, illustrations, size); and note fields (general, bibliography).

Conference proceedings

Copy for an earlier or later conference may be used to create a new record for the proceedings of a later or earlier conference that lacks a bibliographic record providing both conferences emanate from the same corporate body and the subject content is the same. Form of the name of the conference or corporate body may vary.

Reproductions

Copy for the original work may be used to create a new record for the reproduction. The form of reproduction may be a microform or a facsimile reprint of an old work. The microform reproduction record would need an appropriate 533 field.

Different format

Copy for an identical work published in one form of media may be used to create a new record for the same work issued in a different media carrier. Title and content should match. (An example would be a drama issued in VHS video format now available in DVD format. The bibliographic record for the VHS video could be edited to create a new record for the DVD format.)

Report summaries/full reports

Copy for a complete report may be used to create a new bibliographic record if available copy represents an executive summary, or summary of the same report. Also, copy for an executive summary or summary report may be used to create a new bibliographic record if available copy represents the full report.

Electronic versions

Copy for the electronic version of a piece may be used to create a new bibliographic record for the print version of the same piece. However, if print copy is available and the electronic version is to be cataloged, the piece will be transferred to staff in Cataloging and Metadata Services for cataloging.