Michigan State University

New book shelving

Contents

  1. Change previous week’s review file location to MAIN
  2. Delete old files from the percon handheld barcode scanner
  3. Scan barcodes of books ready to be shelved into handheld scanner
  4. Empty last week’s data from the review file
  5. Transferring barcodes from scanner in to database (Using Percon software and Millennium Offline Circulation)
  6. Transferring barcodes to a review file
  7. Set the inventory date for new books
  8. Change location to proper new book day
  9. Clearing Millennium Offline Circulation
  10. Shelve books on the proper new book day shelves

Change previous week’s review file location to MAIN

  1. Open RAPID UPDATE mode in Millennium Cataloging.
  2. Enter INV initials and password. See group leader for password instructions.
  3. Select record type to modify: ITEM
  4. In Review file drop down box, scroll down through the list until the correct day’s file is found and highlight it All five files are located in a cluster with their location/date (ex. NEW BOOKS Monday 2/3/03).
  5. In the FIELD box enter “79” for LOCATION.
  6. In the VALUE box enter “mn”.
  7. Click on the START button to the right of the Review file selection box.
  8. Once the file is complete, click on [Close] Icon to clear the fields.
     

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Delete old files from the percon handheld barcode scanner

  1. Press the green <|/O> button to turn on scanner.
  2. Press the <F4> "More Options" button three times.
  3. Press the <F1> button for "Erase file".
  4. Press <F1> again. (Ready to erase all data! Are you Sure?) <F1> = Yes.
  5. Press <F4> to end.

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Scan barcodes of books ready to be shelved into handheld scanner

  1. See New Book Revision on proper procedures for new books. Be sure to scan the books in call number order
  2. Press <F4> "More Options".
  3. Press <F3> "Inventory".
  4. Scan the barcodes.
  5. Press <F4> to return back to the menu screen.

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Empty last week’s data from the review file

  1. Open CREATE LIST mode in Sierra Cataloging.
  2. Locate the correct days file (Lists #109-113) and highlight it.
  3. Open the file you just edited in Rapid Update,and then open one of the items. Verify the locations are now "mn". Close file.
  4. Click on the EMPTY icon at the top of the screen.
  5. Click on the RENAME icon and name the file for the day you are doing. (Ex.: MONDAY). This will help you find the file when you do the transfer later in Anzio.
     

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Transferring barcodes from scanner in to database (Using Percon software and Millennium Offline Circulation)

  1. Connect the barcode scanner to the computer and turn on the scanner.
  2. Open the Percon Software.
  3. Click on <OPTIONS>, <CONNECT> and you'll get a message that says "Communications port opened.".
  4. Click on <FILE>, <RECEIVE> and you'll get a "File to Receive" pop up box.
  5. Change "Save file as type:" to All files [*.*].
  6. In "Folders:" Click into the "c:\" drive
  7. Click on: Millen~1
  8. Click on "Offline" file.
  9. Click on "circ.dat" file that should be one of your choices in the "File Name" box.
  10. Select OK button.
  11. In the "File to Receive" pop up box, select "Yes" in answer to "... already exists. Do you want to replace it?"
  12. Press <F4> on the percon scanner, 3-4 times, to scroll through menu options until you see the option to "Send File".
  13. Press <F3> "Send File".
  14. Press <F1> "Send to PAC?, then <F1> = Yes.
  15. Press <F1> "PC Download". Wait for file to download. Messages will be displayed on both the scanner and in the percon software box.
  16. Scanner will prompting you to "Erase File?".
  17. Press <F2> = No. This file can be used as a backup and will be deleted the next day.
  18. Exit from the percon software and put away the handheld scanner.

  19. Open Millennium Offline Circulation.
  20. Find “File” – Click on “Upload circulation and patron data”.
  21. At “Upload to Server” prompt, choose “Yes”. Note the number of transactions that has been sent. It will help you identify your file later and verify that all barcodes came thru correctly.
  22. Click OK
  23. When prompted to clear the file, click "NO". We want to keep the file until the process is completely done in case a barcode does not transfer properly. You may now minimize the Millennium Offline window.
     

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Transferring barcodes to a review file

  1. Log into an Anzio session. See group leader for login/password info.
  2. At main menu, select <C> CIRCULATION Subsystem.
  3. <C> COMPARE inventory to shelf list
  4. <T> TRANSFER file of barcodes to a Review File
  5. On the "Select Review File To Transter To" page, select the file for the day you are doing with INV as its owner.
  6. At the "Enter review file name" prompt at bottom of screen, type in the name of your file (Ex. NEW BOOKS Monday - 4/2/12), then press <ENTER>.
  7. The file you just transferred into the system will probably be the last file in the list. To be sure, check the date and time it was entered. (Other libraries could be loading files here also) The # of items should match the number of items transferred into the circ.dat file earlier.

  8. Select< R > REMOVE last weeks inventory files. > Type in the number <#> of the file from last week that you want to remove.
  9. At the "Are you sure?" prompt, answer <Y>,Yes.

  10. Select < N > to name the new file.
  11. Choose the number of the file you just loaded today.
  12. Type in the day of the week (lower case) after the "rdi...." prompt, then press ENTER. Example: rdimonday
  13. Select the # of the file you just put in and named. You should get a message "Transfer completed.
  14. If transfer is complete you will be asked, "Remove transferred file rdi...? (y/n)" Say NO here. File can be used as a backup and will be deleted the following week.
  15. If you do not get the "Transfer completed...." message, the system will tell you how many barcodes did not transfer and ask if you want to view them. Answer Yes to view them ...
  16. If the system shows you no barcode, you may have a barcode in the scanner list that did not scan correctly and is missing a digit(s) or has an error in the scanned barcode. Or...
  17. If the system does show a barcode, the barcode in the item record may have a wrong tag or the barcode never got entered into the item record.
  18. See NEW BOOK PROBLEM BARCODE RESOLUTION to fix these problems.

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Set the inventory date for new books

  1. <C> COMPARE file of barcodes to shelf list

  2. <#> Choose the number of the file for the day you are processing.
  3. A > List ALL items, then press S > Stop, immediately. This will cause the system to cease searching through the ENTIRE database. There is no reason to do this, but there is no way around it at this time.
  4. <Q> Quit – The information on this screen is currently not relevant to the needs of this process.
  5. Update inventory date for inventoried items? <Y> Yes
  6. ... (wait to finish), then press <SPACE> Updating complete
  7. Remove inventory file? <N> No. This file can be used as a backup and will be deleted the following week.
  8. <Q> Quit to ***Main Menu***

  9. In Sierra claim ownership of the create list file for the day you are working on. (Tools > Claim Ownership)
     

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Change location to proper new book day

  1. Open RAPID UPDATE mode in Millennium Cataloging.
  2. Select record type to modify: ITEM
  3. In Review file drop down box, scroll down list until the correct day’s file is found and highlight it
  4. In the FIELD box enter “79” for LOCATION.
  5. In the VALUE box enter the proper new book day location (mnmon, mntue, mnwed, mnthu, or mnfri).
  6. Click on the START button to the right of the Review file selection box.
  7. Once the file is complete, click on Close Icon to clear the fields.
  8. Go back into Create Lists mode in Millennium, select the file you just updated and verify the location is correct.
     

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Clearing Millennium Offline Circulation

In Millennium Offline Circ., Select "File" - "Erase circulation transactions...". Prompted for "Are you sure?" Answer "Yes". At "Cleared circulation file" prompt, click "OK". Close Millennium Offline Circ.
 

Shelve books on the proper new book day shelves

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