Student procedures: Checking Order Duplicates in Sierra

1. Checking for Order Duplications in Sierra
2. Possible Sierra Findings:
3. Finishing The Search Process
4. Foreign Language Article

 

CHECKING ORDER DUPLICATIONS IN SIERRA

  1.    From the desktop click on the Millennium icon -- see your supervisor for login
         & password
  2.   Using the title search, look up the the order
  3.   Check orders by title, ignoring initial articles (please see attached for
        a list of articles in some of the more common foreign languages). The following
        items must be checked when comparing an order to an Magic2 record:

                 location
                 author
                 title
                 imprint (imprint = publication place, publisher, date)
                 format

 

POSSIBLE SIERRA FINDINGS:

1. Nothing
2. Duplicate
3. Add Location Question
4. Add Edition Question
5. Indeterminate Entry

 

NOTHING

Nothing matching the paper order was found in Sierra

Record the following information in the space marked "Magic" in the stamp on the order :

      • 0
      • initials/date 

(IMPORTANT NOTE: Always check your typing for accuracy before concluding that a
  given title is not in the data base. Also be sure to examine nearby titles displayed on
in Sierra, investigating any that look similar enough to the order to be a plausible
match.)

 

DUPLICATE

  Exact bibliographic entry (same author, title, imprint and format) with an 
  attached order record destined for the same location as the incoming order
 Record the following information:

• dup 
• order location 
• order number 
• initials/date 

 

ADD LOCATION QUESTION

          Exact bibliographic entry

• (same author, title, imprint and format)
• destined for a different location than title in Sierra

Record the following information:

•  addl?  
• order location
•  order number  (bib number if no order number exists)
•   initials/date

Exception: If the order record location is "dx" and "7XX", please record the following information:

• OK
• initials/date 

 

ADD EDITION QUESTION

  Related bibliographic entry
     •    same author and title as the order,
     •    with a different publication place, publisher, and/or date
     •    with an attached order record destined for either the same or different
          location as the paper order 

   Record the following information:
     • added? (or added?/addl?, if the order-record location is also different)
     • order location
     • order number
     • initials/date 

   Exception: If the order record location is "dx", please record the following information:
      • OK
      • initials/date

 

INDETERMINATE ENTRY

   Exact or related bibliographic entry but without an attached order record
   (attached records may include item, check-in, or other types of records)

   Record the following information:

•  ?    
• initials/date 

   Record your findings on the order request card, SkyRiver printout, order slip
   or booklet (please pay attention to the correct placement of Sierra search results
   on order request  cards as well as on those orders which have been stamped with
   a searching stamp). 

   NOTE: Occasionally you may encounter a stack of order forms clipped to an advertising
                 brochure. Be sure to check each of the orders, but remember that they must be
                 clipped back together with their accompanying brochure when you are done. 

 

FINISHING THE SEARCH PROCESS

   When you are finished checking all of the orders in the envelope,

     • Remove all dups and add questions from the packet
       (you may want to set them aside in a separate stack as you encounter them & give to your student supervisor)
     • If a dup or add question was clipped to a brochure,
           1.  Photocopy the pertinent vendor information
                     (name, address, phone number, fax or E-mail address, etc.) from the brochure)
          2.  Staple the corresponding dup and add question(s) to it.
          3.  Give all dups and add questions to the student supervisor 
          4.  Place the remaining orders (0's, OK's and ?'s) back in the envelope
                    in which they came.
           5.  Subtract the number of dups and add questions given to the student supervisor
                     from the number written on the upper right-hand corner of the envelope.
          6.  Put finished envelopes and booklets in the in-basket for searching.

 

FOREIGN LANGUAGE ARTICLES

Danish and Norwegian	Dutch	French	Gaelic	German	Hawiian	Hungarian
de       den       det       dei       en       et       ein       ei       e       eit	de       den       des       een       eene       het      't	l'       la       le       les       un       une	an       na	das       der       die       ein       eine	Ka       Ke       Kakehi	a       az       egy
Italian	Mohammedan and Hebrew	Portuguese	Rumanian	Spanish	Swedish
gli       gl'       il       l'       la       le       lo       uno       una       un	al       el       ad       ar       as       az       ha       he	a       as       o       os       um       uma	l       le       o       un	el       la       las       los       un       uno       una       unas	de       den       det       en       ett