Student procedures: Checking Order Duplicates in Sierra
- Checking for Order Duplications in Sierra
- Possible Sierra Findings:
- Finishing The Search Process
- Foreign Language Article
CHECKING ORDER DUPLICATIONS IN SIERRA
1. From the desktop click on the Millennium icon -- see your supervisor for login
& password
2. Using the title search, look up the the order
3. Check orders by title, ignoring initial articles (please see attached for
a list of articles in some of the more common foreign languages). The following
items must be checked when comparing an order to an Magic2 record:
location
author
title
imprint (imprint = publication place, publisher, date)
format
POSSIBLE SIERRA FINDINGS:
NOTHING
Nothing matching the paper order was found in Sierra
Record the following information in the space marked "Magic" in the stamp on the order :
• 0
• initials/date
(IMPORTANT NOTE: Always check your typing for accuracy before concluding that a
given title is not in the data base. Also be sure to examine nearby titles displayed on
in Sierra, investigating any that look similar enough to the order to be a plausible
match.)
DUPLICATE
Exact bibliographic entry (same author, title, imprint and format) with an
attached order record destined for the same location as the incoming order
Record the following information:
- dup
- order location
- order number
- initials/date
ADD LOCATION QUESTION
Exact bibliographic entry
- (same author, title, imprint and format)
- destined for a different location than title in Sierra
Record the following information:
- addl?
- order location
- order number (bib number if no order number exists)
- initials/date
Exception: If the order record location is "dx" and "7XX", please record the following information:
- OK
- initials/date
ADD EDITION QUESTION
Related bibliographic entry
• same author and title as the order,
• with a different publication place, publisher, and/or date
• with an attached order record destined for either the same or different
location as the paper order
Record the following information:
• added? (or added?/addl?, if the order-record location is also different)
• order location
• order number
• initials/date
Exception: If the order record location is "dx", please record the following information:
• OK
• initials/date
INDETERMINATE ENTRY
Exact or related bibliographic entry but without an attached order record
(attached records may include item, check-in, or other types of records)
Record the following information:
- ?
- initials/date
Record your findings on the order request card, SkyRiver printout, order slip
or booklet (please pay attention to the correct placement of Sierra search results
on order request cards as well as on those orders which have been stamped with
a searching stamp).
NOTE: Occasionally you may encounter a stack of order forms clipped to an advertising
brochure. Be sure to check each of the orders, but remember that they must be
clipped back together with their accompanying brochure when you are done.
FINISHING THE SEARCH PROCESS
When you are finished checking all of the orders in the envelope,
• Remove all dups and add questions from the packet
(you may want to set them aside in a separate stack as you encounter them & give to your student supervisor)
• If a dup or add question was clipped to a brochure,
1. Photocopy the pertinent vendor information
(name, address, phone number, fax or E-mail address, etc.) from the brochure)
2. Staple the corresponding dup and add question(s) to it.
3. Give all dups and add questions to the student supervisor
4. Place the remaining orders (0's, OK's and ?'s) back in the envelope
in which they came.
5. Subtract the number of dups and add questions given to the student supervisor
from the number written on the upper right-hand corner of the envelope.
6. Put finished envelopes and booklets in the in-basket for searching.
FOREIGN LANGUAGE ARTICLES
Danish and Norwegian | Dutch | French | Gaelic | German | Hawiian | Hungarian |
de den det dei en et ein ei e eit |
de den des een eene het 't |
l' la le les un une |
an na |
das der die ein eine |
Ka Ke Kakehi |
a az egy |
Italian | Mohammedan and Hebrew | Portuguese | Rumanian | Spanish | Swedish | |
gli gl' il l' la le lo uno una un |
al el ad ar as az ha he |
a as o os um uma |
l le o un |
el la las los un uno una unas |
de den det en ett |