Rovi multi-disc DVD project
These procedures support the long-term project to review and correct Rovi records for multi-disc DVDs. These items may be referred to copy/original DVD catalogers via the Rovi patron request workflow, or be chosen for review by catalogers as time allows.
GENERAL GUIDELINES & INFO
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leave sets together, even if it's something which would be separated for DMC
- possible exceptions will be separated based on cataloger's judgment
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generally, send no more than 5 corrected sets for processing to CatMan each week
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this is in addition to any patron request work done that week
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this is in addition to any patron request work done that week
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sets with:
9 discs or more (higher priority) 8 discs or fewer (lower priority) -
cannot be circulated until processed because our circulating containers only accommodate up to 8 discs
- will usually be suppressed
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can already be circulated
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will likely be unsuppressed
- should be reviewed for accuracy and quality as time allows
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cannot be circulated until processed because our circulating containers only accommodate up to 8 discs
TO START
- open the provided spreadsheet
- if choosing item to work on, sort by number of discs or other available filters
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if working on patron requested item, use ctrl+f to find barcode
- if item is not listed in spreadsheet, add row with all relevant info
- perform initial check of record quality and accuracy, paying special attention to title access, tables of contents, etc.
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retrieve set from Rovi cabinet if needed
- change item record status to r to prevent patron requests
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choose whether to keep set together or split into new bibs (should be an exception)
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all BluRay/DVD sets should be kept together
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all BluRay/DVD sets should be kept together
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generally, unless very minor edits are needed, do your work by exporting from OCLC, using the proper Rovi authorization and workstat
- attach holdings to any Rovi record (copy or original) using the provided Rovi OCLC authorization
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use workstat xxxcopyrovixxx or xxxorigrovixxx
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if overlaying on existing bib
- do not preserve original cat date
- in any existing item record, add Rovi workstat in a w field
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if bringing in new bib
- use Rovi workstat in 949 string
- in any Rovi workstat, include piece count as necessary; ex: <xxxcopyrovixxx,3>
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if overlaying on existing bib
KEEPING TOGETHER
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if overlaying with an updated record, attach holdings and preserve:
- 035 Rovi control #
- 099 Rovi call number
- 830 Rovi local collection title
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add any necessary item records for 9+ disc sets
- 099 - copy Rovi call number from bib to each item record
- f note - copy from original item record
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for item records including multiple discs:
- m note - "This item contains [#] discs."
- volume field - add associated discs "discs [#]-[#]"
- barcode field - append -001, -002, etc., to original barcode
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for sets with multiple item records, edit 505 to include cataloger-supplied disc numbers to match each item record grouping
ex: [Discs 1-4] Title -- Title -- Title. [Discs 5-8] Title -- Title -- Title
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for BluRay/DVD sets:
- create item records for each type
- add "BluRay" or "DVD" designation to item record volume fields and call numbers
- suppress if not already done
- return discs to either cabinet or CatMan as situation warrants
- record work on spreadsheet
SPLITTING APART
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copy from old bib to all new bibs:
- 035 Rovi control #
- 099 Rovi call number
- 830 Rovi local collection title
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for all new item records:
- 099 - copy Rovi call number from bib to each item record
- f note - copy from original item record
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for item records including multiple discs:
- m note - "This item contains [#] discs."
- volume field - add associated discs "discs [#]-[#]"
- barcode field - append -001, -002, etc., to original barcode
- copy field is copy 1 since call number/barcode is different from first Rovi copy
- see b112000332 for an example
- suppress bibs and items and deliver to CatMan for processing (to ensure no ill-timed patron requests); CatMan or ILL will handle refiling
- record work on spreadsheet