Rovi multi-disc DVD project

These procedures support the long-term project to review and correct Rovi records for multi-disc DVDs. These items may be referred to copy/original DVD catalogers via the Rovi patron request workflow, or be chosen for review by catalogers as time allows.

GENERAL GUIDELINES & INFO

• leave sets together, even if it's something which would be separated for DMC
  • possible exceptions will be separated based on cataloger's judgment

• generally, send no more than 5 corrected sets for processing to CatMan each week​
  • this is in addition to any patron request work done that week
     
• sets with:
   

  9 discs or more (higher priority)	8 discs or fewer (lower priority)
  cannot be circulated until processed because our circulating containers only accommodate up to 8 discs ​ will usually be suppressed	can already be circulated   will likely be unsuppressed   should be reviewed for accuracy and quality as time allows

TO START

• open the provided spreadsheet

• if choosing item to work on, sort by number of discs or other available filters

• ​if working on patron requested item, use ctrl+f to find barcode
  • if item is not listed in spreadsheet, add row with all relevant info

• perform initial check of record quality and accuracy, paying special attention to title access, tables of contents, etc.​

• retrieve set from Rovi cabinet if needed
  • change item record status to r to prevent patron requests

• choose whether to keep set together or split into new bibs (should be an exception)
  • all BluRay/DVD sets should be kept together
     
• generally, unless very minor edits are needed, do your work by exporting from OCLC, using the proper Rovi authorization and workstat 
  • attach holdings to any Rovi record (copy or original) using the provided Rovi OCLC authorization
  • use workstat xxxcopyrovixxx or xxxorigrovixxx
    • if overlaying on existing bib
      • do not preserve original cat date
      • in any existing item record, add Rovi workstat in a w field 
    • if bringing in new bib
      • use Rovi workstat in 949 string 
    • in any Rovi workstat, include piece count as necessary; ex: <xxxcopyrovixxx,3>

KEEPING TOGETHER

• if overlaying with an updated record, attach holdings and preserve:
  • 035 Rovi control #
  • 099 Rovi call number
  • 830 Rovi local collection title

• add any necessary item records for 9+ disc sets
  • 099 - copy Rovi call number from bib to each item record
  • f note - copy from original item record
  • for item records including multiple discs:
    • ​m note - "This item contains [#] discs."
    • volume field - add associated discs "discs [#]-[#]"
  • barcode field - append -001, -002, etc., to original barcode

• for sets with multiple item records, edit 505 to include cataloger-supplied disc numbers to match each item record grouping
  ex: [Discs 1-4] Title -- Title -- Title. [Discs 5-8] Title -- Title -- Title

• for BluRay/DVD sets:
  • create item records for each type
  • add "BluRay" or "DVD" designation to item record volume fields and call numbers

• suppress if not already done

• return discs to either cabinet or CatMan as situation warrants

• record work on spreadsheet

SPLITTING APART

• copy from old bib to all new bibs:
  • 035 Rovi control #
  • 099 Rovi call number
  • 830 Rovi local collection title

• ​for all new item records:
  • 099 - copy Rovi call number from bib to each item record
  • f note - copy from original item record
  • for item records including multiple discs:
    • ​m note - "This item contains [#] discs."
    • volume field - add associated discs "discs [#]-[#]"
  • barcode field - append -001, -002, etc., to original barcode
  • copy field is copy 1 since call number/barcode is different from first Rovi copy

• see b112000332 for an example

• suppress bibs and items and deliver to CatMan for processing (to ensure no ill-timed patron requests); CatMan or ILL will handle refiling

• record work on spreadsheet