Michigan State University

T-LOC H Searching Procedures for Copy Catalogers

T-LOC H stands for Temporary location--holdings. Newly received monographs with no copy or inadequate copy (copy lacking essential cataloging elements such as a call number or subject heading) are assigned to T-LOC H for an initial 3-month period. At the end of that time the book is searched on SkyRiver. If complete copy is found, the book is cataloged or transferred to the appropriate copy cataloging workflow. If copy is still incomplete, the book is reassigned to T-LOC H for another 3-month period. Acquisitions students insert a note into the order record in the catalog to indicate the date the book was "t-loc-ed" and date each book’s streamer each time it is added or re-added to T-LOC H.

Searching parameters:

  • Books should be searched at least once within 3 months of being added to T-LOC H. The date added can be determined by the earliest date on each item’s streamer and the date recorded in the item’s order record.
  • Books should be searched again at least once within 6 months of being initially added to T-LOC H.
  • Books may be searched more often than once every 3 and 6 months, as searchers’ time permits.

 

SkyRiver / REMOTE Search Results

Action

Complete copy found, including author/title, publication information, pagination all match; acceptable 050 or 090 call number is present; at least one 6XX with second indicator “0” (zero)

  • Apply STEP 5 from SkyMatch procedure
  • Catalog if STEP 5 criteria are met
  • Return to “To be T-LOC H’ed” truck if STEP 5 criteria are not met.
  • Place on “To be T-LOC A’ed” truck if STEP 5 criteria are not met, and original streamer date is more than 6 months ago.

Copy found with:

  • No call number, or
  • No acceptable call number, or
  • Call number in obsolete range DT727-DT971, or
  • Only an analytic call number for an item we don’t analyze, or
  • No 6XX with second indicator “0” (zero), (and call number is not PB-PL or PM-PT).
  • Put on Copy Cataloging Problem shelf.

REMOTE copy found with:

  • Diacritics errors (usually nonsense, non-language characters)
  • Errors in diacritic coding
  • Put on Copy Cataloging Problem shelf.

No copy found or incomplete copy other than above categories

  • Return to “To be T-LOC H’ed” truck.
  • Place on “To be T-LOC A’ed” truck if original streamer date is more than 6 months ago.

 

Copy Cataloging Problem shelf:

  • Items on this shelf are still under inventory in T-LOC H. They should not remain on this shelf for extended periods.
  • If call number, subject or diacritic problems cannot be resolved from this shelf by copy catalogers assigned to this problem workflow, items should be returned to the “To be T-LOC H’ed truck” or put on the “To be T-LOC A’ed” truck if original streamer date is more than 6 months ago.